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Instructional Assistant Resources

The Global Health Program has a limited number of Teaching Assistant (TA), Tutor, and Reader positions available to current UC San Diego students.

Undergraduate students may apply for UGIA positions where they serve in an instructional support role for course credit.

Graduate students can hold positions as TAs, tutors or readers, and undergraduates can hold positions as instructional apprentices, tutors and readers.

All open positions are posted in ASES.

Requirements:

  • All appointees must be registered full-time and in good academic standing, i.e., maintain a GPA of 3.0 in upper-division and graduate course work and must not have more than a total of eight units of F and/or U grades overall. 
  • All International students are required to complete the language proficiency exam (regardless of TOEFL scores) prior to employment. Additional details here.

Undergraduates:

  • Successful completion of the course you would like to be a UGIA for with at least an A-, preferably with the same instructor.
  • Upper-division standing (JR or SR, at least 90 units completed)
  • Minimum overall GPA of 3.0
  • Prospective UGIAs who do not met these criteria can petition to serve as a UGIA.  Petitions must demonstrate how the individual is qualified to complete the duties to be performed as a UGIA.
  • UGIAs' only grading option is Pass/No Pass
  • Students cannot be a UGIA for the same course more than once
  • Students cannot be a UGIA for more than one course in a quarter
  • Total credit accumulated as a UGIA shall not exceed eight (8) units
  • Students will enroll in GLBH 195. This is a 4 unit course that does not fulfill major or minor requirements.

Trainings:

  • In accordance with University rules, all TAs and readers are required to participate in the TA training program provided by the Teaching + Learning Commons. This requirement will not be waived regardless of prior teaching experience. 
  • Appointees are required to attend the following workshops and orientations:
    • DEI TA Training - TBD
      • The DEI training will include a talk by CAPS and the Teaching + Learning Commons.  Its to help first time TA's and prepare them on how to teach and deal with problematic students, along with a variety of other topics.
    • ASE Orientation - TBD
      • Location: Price Center East Ballroom
      • 8:00-8:30 AM: Check In
      • 8:30-9:00 AM: UAW Presentation
      • 9:00-10:00 AM: Students of Concern Training
ONLINE TRAININGS 
The following online trainings through the UC Learning Center must also be completed. You will find this under "assigned training" once you log on to the UClearning dashboard:
  • UC CYBER SECURITY AWARENESS Training
  • UC SEXUAL VIOLENCE AND SEXUAL HARASSMENT PREVENTION Training for Staff
  • FERPA Training - Regarding student privacy rights and confidentiality of student information. Please note that this training is not automatically assigned to your dashboard.

Resources:

Association of Student Employees/UAW: Graduate students appointed as teaching assistants, associates, readers or tutors (ASEs) are represented by the Association of Student Employees/UAW under a collective bargaining agreement with the University of California. All salary payments under these titles are subject to a deduction for union membership dues or agency fee deduction for students who choose not to become members of the union. (For more information, please review the online University/UAW Contract). UAW membership form.

English Language Certification Exam (ELCE)

The ELCE exam is done through the Teaching + Learning Commons.

Engaged Teaching Hub contact:  engagedteaching@ucsd.edu

Enroll in Direct Deposit

How to Enroll in Direct Deposit

  1. Login to UCPath online
  2. Select Direct Deposit under 'Income and Taxes'
  3. Add, update, or delete direct deposit information.
  4. To add direct deposit information: enter the bank routing number, the account type, the account number, and the direct deposit amount or percentage.

The initial Direct Deposit set-up may take up to two weeks to become effective. Additional Details.

Submitting Time Card

  • Payday: See the current Payroll calendar for all paydays.
  • Monthly paydays (for TA's): Payment is scheduled for the first working day following the close of the pay period. If a non-working day occurs between the end of the pay period and the first working day of the next pay period, payment is made on the last working day of the pay period, except that December earnings are always paid on Jan. 1. Only 12 monthly pay dates may occur within a calendar year.
  • Biweekly paydays (for Readers): Payday is the second Wednesday following the close of the pay period. If the second Wednesday is a holiday, then the payday is the first working day prior to that holiday, except for the New Year's holiday for which the pay date will always be Jan. 1. A minimum of 26 and a maximum of 27 biweekly pay dates may occur within a calendar year.

How to log in to ecotime (for biweekly employees) - TA's do not need to enter their time

Grad Student Fee Remission

Graduate students appointed as Readers or Tutors at a minimum of 25% for the entire quarter are eligible to receive partial fee remission that covers graduate student health insurance (GSHIP), Tuition (formerly the Education fee) and the Student Services fee (formerly the Registration fee).  Nonresident Supplemental Tuition (formerly Nonresident Tuition) is not covered. Additional details here.

Office Hours + Space

  • IA's may utilize the library to offer office hours throughout the quarter. Additional details on reserving space can be found here. 

Roles

A Teaching Assistant (TA) assists in the instruction of any upper or lower division course at the University under the supervision of a faculty member. 

A Reader assists a course instructor by grading homework, papers, or exams.

Duties:

Teaching Assistants Readers/UGIA/Tutors
  • Meet regularly with the course instructor to ensure ongoing communication regarding progress of students and course
  • attend all lectures
  • meet with discussion section(s), if applicable
  • hold two office hours/week.
  • proctor quizzes, exams, and finals
  • Grading
  • Perform any pertinent teaching duties as discussed with course instructor
  • Meet regularly with the course instructor to ensure ongoing communication regarding progress of students and course
  • Attend all class meetings
  • Review course material to enable themselves to hold discussions or office hours
  • Assist with course preparation
  • Copy course materials such as exams, syllabi, handouts
  • Assist with proctoring examinations
  • Grading
  • Hold office hours/sections a minimum of two hours per week

Workload

Students with a standard 50% time appointment should normally work between 16 and 20 hours per week or 8 to 10 hours for students with a 25% appointment.

Workload may fluctuate from week to week, but a TA should speak to the instructor if they are unable to complete their work in 20 hours per week (10 hours for 25% time TAs).

Both the TA and the instructor are jointly responsible for ensuring that the workload time limit is not exceeded. Please communicate with your supervisor (course instructor). 

Printing Exams

Printing can be done in the Anthropology Mail Room during business hours (8:30-4:30p, M-F). The Anthropology Administration Building is located in the Social Science Building (near RIMAC and Supercomputer) on the 2nd floor in the the Anthropology Administrative Building (Room 210). 

Instructions to use the copy machine are posted above the equiptment. Black and white copies only.

You can also use a USB cord and plug your laptop in to the printer in the mailroom to print.

Please try to conserve paper and print on both sides of a paper.

Scantron Grading

A scantron grading machine is availble in the Anthropology Mail Room during business hours (8:30-4:30p, M-F). The Anthropology Administration Building is located in the Social Science Building (near RIMAC and Supercomputer) on the 2nd floor in the the Anthropology Administrative Building (Room 210). 

Instructions are posted above the machine. 

Payroll Forms

  1. Form UC W-4/DE4 (US Citizen/Perm Res only)
  2. I-9
  3. Oath/Patent

For payroll/HR questions please contact antsocap@ucsd.edu.

For additional questions, please email ghpadvising@ucsd.edu.