Instructional Support 

Quarterly Add/Drop Deadlines

  • Week 2 - Deadline for students to add classes
  • Week 4 - Deadline to drop a class without a W grade, change grading options or units
  • Week 9 - Deadline to drop without F grade 

Helpful Resources:


Course Scheduling

General Timeline for Scheduling:

The Global Health Program reaches out to faculty for course offerings and time preferences. Teaching time preferences are then proposed to the campus scheduling office which oversees scheduling requests for the entire campus and places the courses.

Typical scheduling request timeline:

  • Request for Fall teaching times sent out January
  • Request for Winter teaching times sent out June
  • Request for Spring teaching times sent out August/September
  • Call for Summer proposals sent out October

Also see: Schedule of Classes Publication Schedule

Teaching Preferences:

  • Standard Teaching Times
    • Faculty must submit at least one MWF time preference for each quarter
    • Courses requested for standard teaching times will be assigned to classrooms first
  • Classroom Details - Learn more about the capacity and features of each classroom

Room Reservations

 Please contact

We will contact the registrar's office on your behalf to reserve space on campus.

Please include the following in your request:

Date, Time, Room size needed, Course number and Reason for request (e.g. course review session)

Creating a New Course

Global Health Program Affiliated faculty who wish to create a new course need to submit the following form:

Once the form is submitted, the request requires Director approval and approval from the academic senate. See: Course Approval Workflow. Please submit requests 6+ months prior to the quarter you plan to teach the course.


Syllabi Resources

Statements to include on your course syllabi:

Accommodations for Students with Disabilities: Students requesting accommodations for this course due to a disability must provide a current Authorization for Accommodation (AFA) letter issued by the Office for Students with Disabilities (OSD) which is located in University Center 202 behind Center Hall. Students are required to present their AFA letters to Faculty (please make arrangements to contact me privately) and to the OSD Liaison at the Global Health Program in advance so that accommodations may be arranged. 

Statement on Academic Integrity: “Academic Integrity is expected of everyone at UC San Diego. This means that you must be honest, fair, responsible, respectful, and trustworthy in all of your actions. Lying, cheating or any other forms of dishonesty will not be tolerated because they undermine learning and the University’s ability to certify students’ knowledge and abilities. Thus, any attempt to get, or help another get, a grade by cheating, lying or dishonesty will be reported to the Academic Integrity Office and will result sanctions. Sanctions can include an F in this class and suspension or dismissal from the University. So, think carefully before you act. Before you act ask yourself the following questions: a) is my action honest, fair, respectful, responsible & trustworthy and, b) is my action authorized by the instructor? If you are unsure, don’t ask a friend—ask your instructor, instructional assistant, or the Academic Integrity Office. You can learn more about academic integrity at” (Source: Tricia Bertram Gallant, Ph.D., UCSD Academic Integrity Office, 2017)

Other statements to consider:

  • Statement on Academic Integrity: Please review the resources provided by UC San Diego's Academic Integrity Office.
  • Statement on Attendance: What are acceptable/unacceptable reasons for missing class? What should a student do if they have to miss class? What are the consequences of an unexcused absence?
  • Late Papers or Missed Exams: What should a student do if a paper will be late or if an exam will be missed? What are the consequences?

Book Adoptions

If you plan to require a book for your course, you will need to submit a book adoption form to the Bookstore the quarter before.

TritonEd Course Page

All standard UC San Diego courses will automatically have a TritonEd site at the start of each quarter. Instructions will be notified via email prior to the quarter beginning. By default, all TritonEd sites are hidden from students until the instructor has made the site available. 

For more information, contact or call (858) 822-3315.

Textbooks & Desk Copies

Requesting Desk Copies:

If you need a desk copy of a textbook, please submit your request 3+ weeks before you need the book to allow for processing and shipping time. 

Book Adoption for Courses:

Submit your course materials to the UC San Diego Bookstore ideally by the end of Week 3 of the previous quarter (deadlines established by Bookstore). The Textbook Department will accept all late submissions, but please note that they may be subject to publisher out-of-stock conditions and other factors that may cause delays.

Course Book Loans - TAs/Readers

TAs and Readers are asked to contact the Undergraduate Advisor to recieve the text books for the courses they are employed. These books are strictly on loan and students will be asked to return the books at the end of the quarter.

Library Course Reserves

Course-related materials can be made available for students through the UCSD Libraries. Place items "on reserve" for a class such as: textbooks, journal articles, videos, book chapters, practice exams etc.

Accessing Class List

In blink, under instruction tools, you can access your class list. You can also send messages to your class through this tool and see student photos. 

Step to download a Class List

  1. On Blink, go to the Instruction Tools tab located on the top navigation bar or in the Toolbox.
  2. Select Class Lists. You will be prompted to log-in through Single Sign-On.
  3. Input your course number.
  4. Under Options select "Download" for Class List. Please note there is a column for class list and another one for wait list. Make sure you select the correct option.
  5. The next screen will have several downloadable options. Use the default section which is "Standard".
  6. Under "File type" select either PC-File or Mac_File. Submit Download.
  7. The class list will be downloaded as a rich-text file. Copy and paste all the information in to an EXCEL spreadsheet. If your settings are different the document might automatically download as an EXCEL spreadsheet.

Steps to print a Class List: You also have the option of ONLY printing out your class list. Follow steps 1-4 from above. Then under Options select "Print Class Roster" for Class List and then click on the "Select Section" button right below. Please note there is a column for class list and another one for wait list. Make sure you select the correct option. One the next page there will be a link to print your class list. The list will be downloaded to your computer as a pdf document. You will need Adobe Acrobat Reader to view this information. 

Book Scanning Request

Course Reserves are course-related materials made available, either electronically or physically, through the UC San Diego Library.

Items that may be on reserve for a class include images, audio files, journal articles, videos, book chapters, course readers, etc. Course reserves will scan up to 25% of a textbook to provide electronically for your course. Please submit requests 2-3 weeks in advance of when you need them.

Students with Disabilities (OSD)

Accommodating Students with Disabilities

The Office for Students with Disabilities works with students who have documented disabilities and determines what reasonable accommodations we must provide for these students.

Students should bring the instructor and department offering the course an official Authorization for Accommodation form signed by the Office for Students with Disabilities, which describes the accommodations needed at the beginning of the quarter. Typically, students need additional time on exams and/or a quiet location to take the exam.

The undergraduate advisors can help with administering these exams. Advisors, faculty and students will collaborate to plan for accommodations. 

Examination Policy

Educational Policy Committee Policies on Final Examinations

Final examinations may not be given at any time before examination week without explicit approval of EPC.

Take home papers must be due the date/time of the scheduled final exam.

About exams: Read about midterm exams, final exams, retention of exam papers and the processes that support exams.

Instructors/Department must retain exam papers for at least one full quarter after the exam period, unless the papers have been returned to the students.

Department Exam Drop Box

  • Please do not direct students to submit paperwork in your mailbox. The mailroom is not an appropriate place for undergraduate students. Nor should you direct students to drop off exams in the front desk area.
  • The drop box is conveniently located outside where students may drop off exams securely 24/7. Currently there is no time stamp, if this is an issue for your course, please let us know so we can discuss solutions.
  • We will check the drop box every day during finals week, but if you have another assignment due at a different time in the quarter, please let us know when the due date is so that the drop box can be checked. 

Department Final Exam Bins

  • Rather than distributing final exams after your course is over, we offer an alternative to handing back your own exams - Final Exam Bins - where exams from the previous quarter may be retrieved 24 hours a day, 7 days a week by your students.
    • Step 1: Provide your students with information about the Buckley Waiver and have them sign the waiver at the time of the exam. Advise them to pick up their exams from the 2nd floor Final Exam Bins located between the administrative office and faculty office wing, by the elevator. 
    • Step 2: Once your exams are graded and the grades are recorded, give your exams that have signed Buckley Waivers to the Undergraduate Coordinators, all exams with a signed Buckley Waiver will be placed in one of the cubbies.
    • Step 3: At the end of the quarter, exams from the previous quarter that have not been picked up will be shredded. 

How to get students to sign the Buckley Waiver

  • Students sign the waiver that is printed on the back of the blue books purchased at the bookstore. 
  • Students may write "Buckley Waiver" at the top of their exam/paper and sing their name below these words.
  • Embed the Buckley Waiver in your exam/paper. You can use the electronic copy of the Buckley Waiver or there are hard copies available in the mailroom.

Incomplete Grades

Students may be eligible to request an incomplete if circumstances beyond their control are preventing them from completing a class. The deadline for filing a request for an incomplete shall be no later than the first working day after final examination week and the student must be of non-failing quality at the time of the request.

The student and instructor should complete the Incomplete Form and submit it to the Global Health Advisors. While in eGrades, enter the grade as "I" - a drop down box will appear where you can list the reason for the incomplete.

The student must complete the work by the date given by the instructor (this date can be no later than the last day of the next quarter's finals, excluding summer session.) When you are ready to assign the final grade, simply sign in to eGrades and make a grade change. If the student does not complete the work, they will receive a permanent F, NP, or U for the class. 

Submitting Grades

General Grading Policy: Academic Senate Grading Policy

eGrades is a secure web-based application that allows instructors to submit or change final grades for the students in their courses. Read for more information.

If you have any remaining questions, comments, or concerns regarding eGrades, contact:

  • Academic Records
    • Phone: (858) 534-3144
    • E-mail:
    • Hours: Mon., Tues., Wed., Fri., 8 a.m.-4:30p.m. Thurs. 10 a.m.-4:30 p.m.

or ACT Help Desk, (858) 534-1853

Teaching Assistants and Readers

Readers and TA's may be assigned for courses with enrollment of over 40 students.

Teaching Assistant: A teaching assistant (TA) assists in the instruction of an upper or lower division course at the University under the supervision of a faculty member. The TA primarily assists the faculty member in charge of the course by conducting discussion or laboratory sections that supplement faculty lectures and by grading assignments and examinations.

A TA may also assist with the development of assignments or exams, hold office hours and proctor examinations. In the case of basic language, reading and composition, some other skills-building courses, and a few other courses, a teaching assistant may lead the class meetings, but as with all other TAs, the general instructional content of the course, as well as the official assignment of student grades and decisions on grade appeals, are the responsibility of the faculty member in charge of the course. In no instance shall a teaching assistant be assigned responsiblity for the entire instruction of a course.

Reader: A Reader assists a course instructor by grading homework, papers, or exams and may also hold office hours to answer students' questions about such assignments.

Class Field Trips

If you're planning a Domestic Field Trip for your class:

1)Fill out the Domestic Field Trip Form (complete and submit 30 days prior to the trip)

2)Have all participants complete and sign the UC San Diego General Waiver form.

Send all materials to

Campus Resources